How to List Microsoft Office Skills on Resume

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With over a billion users worldwide, you’re bound to use Microsoft Office in your professional career. Knowing how to list your Microsoft Office skills can help you stand out. Beyond adding “Proficient in Microsoft Office,” you must show the employer you have what they need. 

Let’s discuss how to list these skills in each section of your resume, how to show you’re a proficient user and how to include examples to back up your Microsoft Office skills. Start the next step of your career with our Resume Builder, enhanced by our expert content suggestions tailored for your industry and career level.

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Why Microsoft Office skills are important on your resume

Microsoft Office is the most commonly used tech tool worldwide. For the past three decades, this program has become an integral part of any workplace. This means most people include Microsoft Office as one of their resume skills. 

Employers seeking specific Microsoft Office skills depend on your resume to know you have the skills they want, beyond the basic knowledge most job seekers have. How you list these skills could be the difference between an interview and a discarded resume.

Essential Microsoft Office skills to include on a resumes

Microsoft Office is more than just Word and Excel. It’s a powerful tool for data manipulation, communication with teams across the world, business intelligence, information management, and more.

Your resume must show an employer exactly what you can accomplish with your Microsoft Office skills.

Demonstrate your knowledge by being as specific as possible. Be direct and concise. If you want to highlight a specific MOS program, we’ll guide you on how to create a dedicated Microsoft Office skills section for your resume. Start by exploring these examples of diverse skills in Microsoft Office that you can showcase.

 Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Project

Microsoft SharePoint and Teams

Microsoft Access

Microsoft Outlook

Microsoft Power BI

Microsoft OneNote

Microsoft Office Suite

Microsoft Visio

How to list Microsoft Office skills on your resume

Each section of your resume highlights your Microsoft Office skills, according to your expertise. Use this to your advantage and bring attention to your strongest skills that the employer seeks. Let’s take a look. 

Create a professional summary 

Your professional summary highlights your strongest, job-relevant skill. If you’re an Excel expert or a certified MOS master, this is where you should highlight it. Use three to five sentences to introduce yourself and your expert Microsoft Office skills. 

For example:

Showcase Microsoft Office skills in a specialized skills section

If you’re proficient in more than one Microsoft Office program, create a resume skills section focused on those skills and your level of proficiency. 

For example:

For a general approach, you can list these Microsoft Office skills alongside your other skills. Remember to always match as many skills from the job description as possible and include other relevant skills for your role and industry. 

Use your work experience to demonstrate proficiency in Microsoft Office 

Simply stating you’re proficient in Microsoft Office won’t tell much to an employer. You can show your level of proficiency through the quantifiable achievements in your work history section. 

For example:

Highlighting Microsoft Office Certifications

Certifications back up your expertise in a specific Microsoft Office program and show your commitment to learning, making you an asset to any employer. There are different ways to include certifications on your resume:

• If it highlights your strongest skills, add them to your professional summary, as in the example above. 
• If it is an addition to your skills, create a dedicated section to list them. 
• You can list them under your education as part of your professional training. 

Examples of Microsoft Office skills for different job roles

Administrative Assistant

• Proficient in Microsoft Word for creating and formatting documents, including memos, letters and reports.
• Skilled in using Microsoft Excel for data entry, organizing information and creating spreadsheets for tracking expenses or inventory.
• Competent in Microsoft Outlook for managing emails, scheduling meetings and maintaining calendars.
• Familiar with Microsoft PowerPoint for creating presentations and slideshows.

Financial Analyst

• Advanced knowledge of Microsoft Excel for financial modeling, data analysis and creating complex formulas and functions.
• Proficient in Microsoft PowerPoint for creating financial presentations and visualizing data.
• Skilled in using Microsoft Word for creating financial reports and documentation.
• Familiar with Microsoft Access for managing large datasets and creating queries.

Marketing Coordinator

• Proficient in Microsoft Word for writing and editing marketing materials, such as brochures, press releases and blog posts.
• Skilled in using Microsoft Excel for data analysis, tracking campaign performance and creating marketing reports.
• Competent in Microsoft PowerPoint for creating visually appealing presentations for client meetings or internal discussions.
• Familiar with Microsoft Publisher for designing marketing materials and newsletters.

Human Resources Manager

• Proficient in Microsoft Word for creating and formatting HR policies, employee handbooks and job descriptions.
• Skilled in using Microsoft Excel for data analysis, tracking employee data and creating HR reports.
• Competent in Microsoft PowerPoint for creating presentations for training sessions or HR meetings.
• Familiar with Microsoft Outlook for managing employee communications, scheduling interviews and maintaining calendars.

Project Manager

• Advanced knowledge of Microsoft Project for creating project plans, scheduling tasks and tracking project progress.
• Proficient in Microsoft Excel for creating project budgets, analyzing project data and generating reports.
• Skilled in using Microsoft Word for creating project documentation, such as project charters and requirements documents.
• Familiar with Microsoft PowerPoint for creating project presentations and status updates.

Formatting tips for listing Microsoft Office skills

Common mistakes to avoid when listing Microsoft Office skills

Key takeaways