Data Entry Clerk Cover Letter Example & Templates
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When you find a job you want, submitting a well-written resume is a good start, but it’s not enough alone. You also need to send a persuasive cover letter that fills in the gaps and illustrates your fit for the role.
This guide to writing an effective cover letter for a data entry clerk position will help you highlight your knowledge of basic computer software and your time management skills to improve your chances of getting an interview.
Data entry clerk cover letter (text version)
Daniel Clark
Hollywood, FL 33020
(555) 555-5555
example@example.com
June 8, 2024
Edgar Ortega, Human Resources Manager
Ortega Foods
Fort Lauderdale, FL 3334
Phone: 555-555-5555
E-Mail: example@example.com
Dear Edgar Ortega,
As a highly skilled data entry clerk, I read your job posting at Ortega Foods with interest. My experience aligns well with the qualifications you are seeking, in particular, my current job as a data entry clerk with Faire Yarn Works. I am certain I would make a valuable addition to your organization.
With more than 10 years of experience, I am adept in organizing information, prioritizing tasks and document management. Moreover, while my on-the-job experience has afforded me a well-rounded skill set, including first-rate time management ability and strong attention to detail, I excel at:
- Managing data entry and customer support for busy websites.
- Developing improved systems for data entry and filing.
- Reviewing and updating correspondence files and database information from 25 clients to maintain accurate records of over 10,000 accounts.
- Updating paper-based systems and converting them to computer-based processes.
- Gathering, analyzing and reporting on detailed statistical information.
In addition to my experience and personal qualities, I am enthusiastic about research, team collaboration and accurate data entry. I am extremely interested in Ortega Foods’ focus on business growth in new markets and would welcome the opportunity to contribute to your success.
Please review my attached resume for additional details regarding my expertise and career achievements. I will follow up to request an appointment to discuss how my experience and background meet your needs.
Thank you for your time and consideration.
Sincerely,
Daniel Clark
How to format your cover letter
A cover letter is your opportunity to introduce yourself to a potential employer. It allows you to expand on your resume skills, connect with the hiring manager and show them why you’re the one for the job.
Your cover letter should highlight your data and typing speed, organizational skills, attention to detail and technical skills. Data entry clerks must demonstrate these skills in their cover letter to show they are an excellent fit for the role.
Include specific examples of how you’ve maintained a database in previous positions, how you’ve used problem-solving skills and how you organize information. That’s a lot for one page, but we’re here to help! It all starts with the correct cover letter format.
Use the business letter format
A cover letter is a business letter, so use the layout of a standard business letter to guide the format of your document.
As our example of a data entry clerk cover letter shows, your cover letter must include:
- A header with your name, city, state, ZIP code and telephone number.
- The recipient’s address and contact information.
- A greeting, like “Dear Samuel Hill,” “Dear Hiring Manager,” or “Dear HR Department.”
- A simple closing, like “Kind regards” or “Sincerely.”
Use 1-inch margins on all sides, 1.15 to 1.5 spacing and left alignment on your one-page letter.
Using a data entry clerk cover letter template is the best way to ensure your cover letter is formatted correctly and will pass through applicant tracking systems (ATS). Plug your letter into our Cover Letter Builder and we’ll give you expert advice and job-specific phrases to use. You’ll have a professional cover letter for a data entry clerk role in no time.
Discussing relevant skills in your cover letter shows hiring managers that you are a great fit for the role. We’ll offer ready-made content ideas for your cover letter that target essential skills such as data entry, file organization and knowledge of data management systems.
How to write your cover letter
Start with a powerful introduction
A hiring manager will spend seconds scanning job applications, so you must immediately grab their attention with your data entry clerk cover letter.
Think of your cover letter introduction like an elevator pitch, and be as clear and convincing as possible. Mention why you’re interested in the job and highlight why you’re an excellent fit.
Showcase your top skills, such as typing speed, accuracy, computer proficiency and attention to detail.
Use accomplishments to showcase why you’re an excellent fit for the role
When you review our data entry clerk cover letter examples, you’ll see that the body paragraphs paint an in-depth picture of the applicant’s career history and offer insight into their interests and values.
In one or two paragraphs, give potential employers a sense of who you are and your capabilities.
Use strong action verbs and numbers to describe your previous work accomplishments. For example, “At Albertsons Company, I consistently maintained an accuracy rate of over 99% in data entry tasks, contributing to a 15% reduction in error rates compared to the previous year.”
Remember to highlight both hard skills and soft skills relevant to the role throughout your cover letter.
Close with an invitation
As our sample data entry clerk cover letter shows, the final paragraph should be used to thank the hiring manager for their time and reiterate both your love of data and your eagerness to be considered. Close the cover letter by inviting them to contact you to learn more about your qualifications.
Pair your data entry clerk cover letter with a matching resume
FAQ
Do you need a cover letter for a data entry job?
The short answer is, yes. A cover letter is an essential piece of a job application. While a resume provides a snapshot of your professional career, a cover letter fills in the blanks.
Cover letters tell the hiring manager who you are and why you want the job. They also help explain career gaps or provide details about your motivation to change careers.
See our library of cover letter examples for expertly crafted samples to help you write a compelling cover letter.
How do you write a data entry clerk cover letter with no experience?
Even if you’ve never held a formal paid job, you can still write a compelling cover letter to pair with your resume for a data entry clerk position.
Focus on transferable skills acquired through academic, volunteer or extracurricular experience to showcase your willingness to learn on the job. For instance, you could highlight communication, organization and time management skills acquired through a past customer service role.
To increase the likelihood of your cover letter being read by the hiring manager, remember to include resume keywords from the job description — doing so will help ensure that your letter gets past an ATS and into human hands.
For more guidance on what makes a strong cover letter, have a look at our data entry clerk sample cover letter.
How do you write a successful data entry clerk cover letter?
As mentioned, your cover letter should follow the standard business letter format, with a header outlining your contact information, a formal greeting and a professional sign-off. It should also highlight specific relevant qualifications you have for the role.
In the body of your cover letter, emphasize the skills and experiences that make you a strong candidate for the position. Focus on your proficiency in typing, attention to detail, organizational skills and any relevant software proficiency (such as Microsoft Excel or data entry software).
Support your claims with specific examples from your previous work or academic experience. For example, you could mention a time when your attention to detail helped identify and correct errors in a dataset.
Best practices
- Address the recruiter or hiring manager directly.
- Explain what attracted you to the company in one or two sentences.
- Customize your data entry clerk cover letter for the job.
- Include keywords from the job description throughout.
- End with a clear call to action.
- Proofread your cover letter more than once.
- Write a generic data entry clerk cover letter.
- Write more than one page.
- Use generic salutations, like “To Whom It May Concern.”
- Regurgitate your data entry clerk resume.
- Rely on automatic grammar or spell-checkers.
- Write a fan letter, even if it is your dream job.
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Toni is a Career Expert who has been providing career advice to professionals for over 16 years. Her areas of expertise include interview prep, salary negotiation, resume writing and career change coaching.
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