Receptionist Cover Letter Example & Templates
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When paired with a well-written resume, a strong cover letter can help you stand out from the crowd. This guide to writing an impressive cover letter for a receptionist position will help you make the most of your great multi-tasking and communication skills so you can snag an interview.
Receptionist cover letter (text)
Madison Garcia
Seattle, WA 98144
(555) 555-5555
example@example.com
April 27, 2023
Charlotte Williams,
Commercial Interior Design
Seattle, WA 98109
Phone: 555-555-5555
E-Mail: example@example.com
Dear Charlotte Williams,
I write in response to your advertisement seeking a receptionist at Commercial Interior Design. As a highly competent receptionist, I bring a professional, friendly and enthusiastic attitude to this role.
In my most recent position, I maintained an exceedingly functional workspace while managing the reception area at New Sentinel. I have a knack for problem-solving and work well independently and with little oversight. I respond to requests from colleagues and clients in a timely manner and am adept at prioritizing multiple ongoing projects.
Additionally, I am proficient in:
Writing correspondence and developing reports from dictation, handwritten notes and documents.
Presenting a neat, organized and professional entrance area to clients and vendors.
Maintaining security procedures for over 80 visitors per day and 100 employees.
Managing written, in-person and email correspondence.
I am a self-starter and excel at managing visitors, multiline phone systems and business correspondence. I am also deeply familiar with Microsoft Office software and adapt quickly to new programs. As a part of the team at Commercial Interior Design, I hope to provide you with reliable and efficient reception services that support your business and client goals.
My resume and references are attached. I look forward to speaking with you soon and will call this week to set up an appointment. Thank you for your time and consideration.
Sincerely,
Madison Garcia
How to format a receptionist cover letter
A cover letter is your chance to introduce yourself to a hiring manager. It allows you to expand on your resume, connect with the hiring manager and show them why you’re the one for the job. That’s a lot for one page, but it’s easy to do!
It all starts with the right cover letter format.
Use the business format for your receptionist cover letter
A cover letter is a business letter, so use the standard business letter format for a receptionist cover letter.
Use 1 and ¼ inch margins on all sides, single space and left alignment on your one-page document.
As our recepcionist cover letter example shows, your cover letter must also include:
- A header with your name, city, state, ZIP code and telephone number.
- A greeting, like “Dear Alice Walters,” “Dear Hiring Manager,” or “Dear Customer Service Department.”
- A simple closing, like “Best regards” or “Respectfully.”
Using a cover letter template is the best way to ensure your cover letter is formatted correctly, so it passes most application tracking systems (ATS). Plug it into our Cover Letter Builder and we’ll do the work for you. In minutes, you’ll have a professional cover letter for a receptionist job to pair with your resume.
How to write a cover letter for a receptionist position.
Start with a compelling introduction
Hiring managers spend only seconds scanning job applications, so you must immediately hook them with your receptionist cover letter. Think of your cover letter introduction like an elevator pitch and be clear, concise and direct. Let them know why you’re interested in the job and why you’re the best person for it.
Use accomplishments to explain why you’re a great fit for the role
The body of your receptionist cover letter should paint an in-depth picture of your career while providing insight into your interests and values. In one or two paragraphs, show the potential employer what you can do. Use action verbs to describe your unique accomplishments and keywords from the job description to explain your hard and soft skills.
Close with an invitation
Like our receptionist cover letter examples, use the final paragraph to thank the hiring manager for their time and reiterate your interest in the job. Close by inviting them to contact you to learn more about your qualifications.
Pair your receptionist cover letter with a matching resume
Receptionist cover letter FAQ
Do I need a receptionist cover letter?
Yes. A cover letter is an essential piece of a job application. While a resume provides a snapshot of your professional career, a cover letter fills in the blanks. Cover letters tell hiring managers who you are and why you want the job. More than that, they provide the opportunity to explain career gaps, recent moves to another geographic location or a career move.
How long should a cover letter be?
Your cover letter for a receptionist position should be one-half to one-page long and consist of approximately 250-500 words.
How do you write a cover letter for a receptionist with no experience?
If you do not have work experience, you still must write a cover letter for a receptionist job to accompany your no experience resume. Here’s how:
- Research the company and let the potential employer know by pointing to something specific that you like about them, such as a volunteer program to help the community. In that case, you might point to your own similar volunteer experience. There are several ways to add volunteer experience to your cover letter.
- Call on school experiences, internships, training and personal projects and match them to the job requirements.
- Highlight achievements such as scholastic awards or scholarships.
- Tell a story that emphasizes relevant hard and soft skills and explain exactly how you used them to make a positive impact.
Do’s and don’ts for building a receptionist cover letter
- Addressing the recruiter or hiring manager directly.
- Explain what attracted you to the company in one or two sentences.
- Customize your receptionist cover letter for the job.
- Include keywords from the job description throughout.
- End with a clear call to action.
- Proofread your cover letter more than once.
- Write a generic receptionist cover letter.
- Write more than one page.
- Use generic salutations, like “To Whom It May Concern.”
- Regurgitate your receptionist resume.
- Rely on automatic grammar or spell checkers.
- Write a fan letter, even if it is your dream job.
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CV examples for the next step in your administrative career
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Receptionist Cover Letter Example
Nilda Melissa is a Certified Professional Resume Writer who has written for The Washington Post and Latina Style Magazine. She has a master's in Journalism from Columbia University and is a member of the National Association of Hispanic Journalists.
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