Personal Assistant Resume Examples & Templates
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Personal assistants are key players in any organization or individual’s daily responsibilities. They provide administrative support, such as scheduling, budgeting, communication management, and more, to help individuals or organizations manage their time and commitments effectively.
Follow this guide to learn how to write a personal assistant’s resume, and use our resume examples to help you get started.
You can start by editing our personal assistant resumes or exploring our library of resume templates to find one that matches your style.
Personal Assistant Resume Example (Text Version)
Kenneth Graham
Scottsdale, AZ 85254
(555) 555-5555
example@example.com
Professional Summary
Efficient and detail-oriented personal assistant with track record of initiative and accuracy. Highly organized and capable of anticipating needs of clients. Skilled multi-tasker proficient in MS Office Suite and correspondence management.
Skills
- Mail handling
- Schedule coordination
- Organization
- Event planning
- Communication skills
- Meticulous attention to detail
- Handling bills
- Pet & child care
Work History
- Handled incoming mail, bills and invoices and completed appropriate actions daily.
- Managed a large range of services including taking care of two pets, organizing schedules for two kids, phone screening, shopping and bill paying to provide clients with premium family time.
- Completed basic banking and bookkeeping tasks monitoring expenses for both personal and business.
- Kept business, customer and financial records current and accurate to stay on top of changing information and avoid lost data.
- Assisted with event planning, including associated travel and logistical arrangements.
- Delivered expert clerical support by efficiently handling wide range of routine and special requirements.
- Operated in dynamic, high-volume environments to provide skilled assistance to more than 60 customers each day.
- Processed accurate and efficient sales and return transactions to facilitate customer satisfaction.
- Maintained clean sales floor and straightened and faced merchandise.
Education
Important Resume Sections
Contact Information
Begin writing your resume by including your contact details at the top of the page. Include the following information:
- Full name
- City
- State
- ZIP code
- Phone number
- Professional email address
If you have a LinkedIn profile, online portfolio or professional website, add those as well.
Resume Summary
Your resume summary serves as your professional introduction to the employer. The goal is to hook the hiring manager into reading the rest of your resume. In no more than three sentences, highlight the most significant skills and achievements that qualify you for the role.
Here is a sample personal assistant resume summary:
“Highly organized and proactive personal assistant with over five years of experience providing executive-level support in fast-paced environments. Skilled in managing complex schedules, coordinating travel, handling confidential communications, and streamlining administrative tasks to ensure efficiency. Adept at anticipating needs, multitasking, and delivering exceptional service to executives and clients alike.”
If you’re starting or are changing careers, use a personal assistant resume objective instead.
Skills
The skills section is another opportunity to show the hiring manager your top qualifications. Include six to eight soft skills and hard skills relevant to the role.
Here are six skills you can include in your resume for personal assistant:
- Time management: Time management skills are crucial for organizing and prioritizing tasks to meet schedules and deadlines while managing multiple projects.
- Communication: Strong verbal and written communication skills for handling calls, emails, and correspondence professionally on behalf of the employer.
- Discretion and confidentiality: Personal assistants must manage sensitive information carefully, maintain confidentiality, and exercise good judgment in private matters.
- Organization: Proficiency in maintaining orderly systems for scheduling, filing, and documentation, ensuring easy access to critical information and seamless operations.
- Problem-solving: Problem-solving skills allow personal assistants to proactively address issues, find solutions to unexpected challenges, and make quick decisions to keep workflows uninterrupted.
- Technology proficiency: Personal assistants must have computer skills to manage office software, calendar management tools, and online collaboration platforms, enabling efficient digital communication and task management.
Work History
Your resume’s work history section lists relevant employment experiences in reverse chronological order. Always include the respective company names, dates and locations.
When applicable, write measurable accomplishments to show your ability to go above and beyond your job duties.
Here’s an example:
Personal Assistant | Carter Enterprises
Boston, MA | June 2016 – December 2018- Streamlined expense tracking and reporting, reducing discrepancies by 20% and improving financial transparency.
- Led the organization of an annual family retreat, ensuring all travel, accommodations, and activities were flawlessly executed for over 50 guests.
- Provided executive support to the COO, managing day-to-day operations, scheduling, and communications to ensure smooth workflow.
Education
While a formal degree is not required for personal assistant work, include any educational background that equipped you for the position. Write the institution’s name, degree, and graduation year. See how it might look:
Boston University
Bachelors in Business Administration
June 2015
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Action Words for Your Resume
Action verbs help you effectively communicate your impact in the workplace while displaying confidence and reducing wordiness.
Consider adding these action verbs to your personal assistant resume:
- Anticipate
- Arrange
- Coordinate
- Delegate
- Execute
- Facilitate
- Handle
- Implement
- Liaise
- Manage
- Monitor
- Organize
- Prepare
- Prioritize
- Schedule
- Streamlined
Browse our 800+ resume examples to gather inspiration for your personal assistant resume.
Best Skills for Your Resume
Read the job posting carefully to identify the crucial skills required for the role. Here are a few examples of personal assistant resume skills you can include:
- Adaptability
- Attention to detail
- Budget management
- Calendar management
- Client relations
- Conflict resolution
- Critical thinking
- Decision making
- Event coordination
- Flexibility
- Initiative
- Interpersonal skills
- Multitasking
- Negotiation
- Project management
- Resourcefulness
- Team collaboration
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Certifications for Your Resume
Including certifications in your resume for personal assistant shows a commitment to honing your skills and achieving professional growth.
Here are some certifications a personal assistant might include in their resume:
- Certified Administrative Professional (CAP)
- Project Management Professional (PMP)
- Global Travel Professional (GTP)
- Certified Professional Virtual Assistant (CPVA)
- Bookkeeping Certification
Ensure that you list the full name of the certification, the issuing organization, and the date obtained. If you have multiple certifications, list them in a separate section.
Pair your resume with a matching cover letter
FAQ
What is the Best Objective for a Personal Assistant on a Resume?
A resume objective is an excellent alternative for candidates starting their careers or recently switched industries. Here’s an example of a practical personal assistant resume objective:
“Detail-oriented and resourceful personal assistant with two years of experience providing high-level administrative support to executives. Seeking to leverage exceptional organizational, communication, and time-management skills to streamline operations and enhance productivity for a dynamic organization. Committed to maintaining confidentiality and delivering proactive solutions in fast-paced environments.”
How Do You Describe a Personal Assistant on a Resume?
A personal assistant is a professional with a diverse skill set who can handle various administrative tasks that help manage their employer’s busy schedule and multiple responsibilities.
When describing a personal assistant on a resume, highlight administrative skills and professional experiences that allowed you to acquire expertise and hone those skills.
See our personal assistant resume sample to learn more.
What’s the Best Format for a Personal Assistant Resume?
A standard personal assistant resume format is well-organized and maximizes readability. Follow these formatting tips to ensure your resume is optimized:
- Use bold headings and subheadings to divide resume sections.
- Select a professional font such as Times New Roman, Arial or Calibri.
- Write in 10 to 12 points for body text and 14 for headings.
- Use reverse chronological order for every resume section.
Best Practices
- Tailor your resume to the target personal assistant position.
- Include keywords from the job description throughout your resume.
- Format your resume so that it is easily readable by ATS software and human eyes.
- Keep your resume length to one page.
- Create a generic personal assistant resume.
- Include professional references.
- Over-stylize your resume.
- Forget to proofread.
Interview Tips
Research the Employer
Since a personal assistant is a versatile role, it can be applied in many different professional settings. Understanding who the employer is and what the position entails is essential. This will help you decide if it’s the right fit for you.
Here are two areas to focus on:
- The individual or company: Learn who the employer is. Is it a company position or a personal assistant for an individual? Will you be assisting a high-level executive, a mid-level manager, a celebrity or a politician? These questions will significantly impact your job duties and the employer’s expectations.
- Experiences from past personal assistants: This is especially true if the position is for a public figure. Assisting a person in the spotlight can be challenging, so try to find their past personal assistants and talk to them about their experience.
Practice Common Interview Questions
Practice how you would respond to common interview questions to understand better how you wish to portray yourself in your interview and gain confidence.
Here are some common interview questions to consider:
Prepare Questions for the Interviewer
Interviewers always ask if you have any questions for them. Take advantage of the opportunity to clarify anything left out of the discussion and decide if the role fits your career. Write at least three questions for the interviewer.
Here are a few to consider:
- Can you describe a typical day for someone in this role?
- What are the top priorities for the executive/team I will be supporting?
- How do you prefer your assistant to communicate with you and manage your schedule?
- How do you measure success in this position?
- How much autonomy will I have in decision-making and prioritizing tasks?
Bring References
Professional references will be handy if the hiring manager decides to proceed with your application. Create a list of two former colleagues and a former manager willing to vouch for your abilities to perform the personal assistant role.
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Personal Assistant Resume
Natalia is a Content Writer based in Puerto Rico and a Certified Professional Résumé Writer. She is dedicated to leveraging her writing expertise to help job seekers reach their career goals.
