Office Manager Resume Examples & Templates

Including your graduation year on your office manager resume is generally unnecessary and may not be recommended. 

Your graduation year can expose you to age discrimination, as employers may make assumptions about your experience level or qualifications based on your graduation date.

In many cases, your graduation year is not directly relevant to your qualifications as an office manager. Employers are typically more interested in your skills, experience and accomplishments rather than when you completed your education.

See what to put on a resume for additional tips on what to include (and what not to include) on your office manager resume.

There is no standard resume template for an office manager resume; you can use any of our templates and customize them for your desired job. 

A good resume for an office manager must display the job seeker’s contact information, hard and soft skills, job history, education and certifications, if applicable. 

An office manager’s resume should have clear sections and a professional format that effectively highlights the following areas:

• Leadership and Management: Office managers often supervise administrative staff, so leadership and management skills are necessary to provide guidance, motivate employees, delegate tasks and resolve conflicts.
• Flexibility and Adaptability: Office managers should be adaptable to changing circumstances and handle unexpected situations calmly and efficiently. They need to be flexible in their approach and willing to adjust plans when necessary.
• Technical Skills: Proficiency in various office software and tools is essential for an office manager, including Microsoft Office suite (Word, Excel, PowerPoint), email and calendar management systems and other industry-specific software.

See what a resume should look like for additional design and content tips. 

A standout office manager resume should incorporate the following design tips:

• Keep your resume short and to the point. If you have less than 10 years of experience, it should be one page long; if you have more than 10 years of experience, then it’s acceptable to have no more than two pages. 
• Ensure your resume is formatted correctly, meaning margins should be one inch on all sides, and line space should be single or 1.5 inches. 
• Only use appropriate fonts, like Times New Roman, Arial, or Helvetica, in 11-12 points on the body and 14-16 points on headers.
• Proofread your resume more than once before sending it to potential employers.

To impress employers, your resume should also include measurable accomplishments, for example:

• Led a team of administrative professionals, providing guidance and training that resulted in a 20% improvement in overall team performance.
• Successfully managed and executed a company-wide office relocation project, ensuring minimal disruption to operations and saving $10,000 in relocation expenses through efficient planning and negotiation.
• Implemented a performance tracking system for administrative staff, resulting in a 15% increase in productivity and improved accountability.

The resume format you choose will depend on your experience and career goals. If you have some experience, try a chronological resume, focusing on your work history and accomplishments. 

If you have a few years of experience and want to stress your full array of skills, a combination resume is an excellent option. 

If you are a new office manager with minimal professional experience, a functional resume is a good option for focusing on your relevant skills, such as communication, organization, multitasking and task delegation. 

If you are an aspiring office manager with no prior experience, you can still create an impressive resume by focusing on your transferable skills, relevant coursework and any volunteer or extracurricular activities that demonstrate your leadership, communication and organizational abilities.

Here are some tips for writing an office manager resume with no experience:

• Emphasize your transferable skills, such as communication, organization, problem-solving and leadership. These skills are valuable in any office environment and can be gained through various experiences, such as part-time jobs, internships or volunteer work.
• Mention any relevant extracurricular activities or volunteer work demonstrating your leadership or organizational abilities, such as serving as a club officer, event planner or volunteer coordinator.
• Highlight any relevant coursework or training you have completed, such as business administration, office management, or computer skills. This demonstrates that you have a solid foundation of knowledge and are willing to continue learning.

See our guide on how to make a resume with no experience for additional tips and tricks. 

The duties of an office manager can vary depending on the size and type of organization. However, some common responsibilities of an office manager include:

• Supervising administrative staff
• Managing office operations
• Managing budgets and finances
• Human resources management
• Coordinating meetings and events
• Maintaining records and documentation
• Providing administrative support
• Ensuring office safety and security

These are just some of the common duties of an office manager. The specific responsibilities can vary depending on the organization’s needs and industry.

To include management skills on a resume, you should highlight your abilities and accomplishments that demonstrate your leadership, problem-solving, communication, and decision-making skills. Here are some tips for incorporating management skills into your resume:

• Use action verbs: Begin your bullet points with strong action verbs that demonstrate your management skills, such as “led,” “coordinated,” “supervised,” “mentored,” “organized,” and “implemented.”
• Quantify your accomplishments: Whenever possible, use metrics or numbers to demonstrate the impact of your management skills, such as “increased team productivity by 20%,” “reduced costs by 10% through process improvements,” or “managed a team of 10 employees.”
• Highlight your leadership experience: If you have managed teams or projects, be sure to highlight this experience on your resume. Include information such as the size of the team you managed, the scope of the project, and any notable achievements.

You can demonstrate to potential employers that you are a capable and effective leader by highlighting your management skills and accomplishments.